Visa Hiring Project Analyst & Administrator for 12-Month Contract Role

Department: Administrative | Schedule: Full-time
Location: London, United Kingdom | Job ID: REF073386W

About the Role

Visa is seeking a Project Analyst & Administrator to provide high-level administrative and project coordination support within the Legal and Compliance Group. This short-term maternity cover offers a blend of executive administration and project management responsibilities for the Ethics & Compliance Team, the Regulatory Law Team, and the General Counsel in Europe.

The role requires a professional with a proven record of reliability, organization, and initiative. The selected candidate will play a key role in ensuring smooth operations across teams while driving efficient reporting and compliance processes.

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Key Impact

Project Coordination and Reporting

• Support ongoing projects addressing departmental and divisional challenges.
• Analyze data, identify approaches, and prepare structured reports and recommendations.
• Manage weekly, monthly, quarterly, and annual Ethics & Compliance reporting schedules.
• Liaise with contributors and stakeholders, including the Risk and Board teams, to ensure timely submission of reports.
• Handle bi-weekly report compilation for Regulatory Law and Ethics & Compliance teams.
• Prepare materials and presentations for regulator engagements and senior management meetings.
• Oversee team budgets, vendor invoicing, and cost submissions to meet monthly deadlines.

Executive Administrative Support

• Coordinate calendars, meetings, and travel arrangements for senior leaders using Outlook.
• Maintain schedules and organize meeting logistics, catering, and office supplies.
• Serve as the primary liaison for visitors, external partners, and internal staff.
• Manage contracts, consultant agreements, and e-billing through Ariba and Concur systems.
• Handle expense reports, reconciliation, and budgeting documentation for supported executives.
• Support HR by scheduling interviews and facilitating recruitment processes.
• Prepare and maintain documentation, asset libraries, and communication records.
• Assist with internal events, including Annual Ethics in Action Week, team off-sites, and volunteer activities.

Ideal Candidate Profile

Visa seeks an adaptable and proactive professional who thrives in fast-paced environments and can manage multiple priorities. The successful candidate will combine excellent administrative abilities with a collaborative and forward-thinking mindset.

Qualifications

• Proven experience providing administrative and project management support to senior leadership.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Visio, Teams).
• Familiarity with Ariba (for purchase orders) and Concur (for expense management).
• Experience managing budgets and financial reporting processes.
• Strong written and verbal communication skills.
• Ability to meet tight deadlines and coordinate with diverse stakeholders.
• Highly organized, detail-oriented, and self-motivated.
• Interest in leveraging AI tools to improve efficiency and workflows.
• Positive attitude, flexibility, and a collaborative work approach.

Work Environment

This position follows a hybrid work model. Specific in-office days will be discussed with the hiring manager.

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Additional Details

Contract Duration: 12 months (maternity cover)
Job Type: Full-time
Compensation: Competitive, commensurate with experience

Equal Opportunity Statement

Visa is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or veteran status. Applicants with criminal histories will be considered in line with applicable local laws and EEOC guidelines.

Apply for this position to join a team where integrity, innovation, and collaboration define the workplace culture. For more details, visit the Visa official careers page.