The Smithsonian Institution, the world’s largest museum and research complex, is seeking a highly skilled professional to serve as Deputy Director of the Office of Sponsored Projects (OSP). This is a full-time, permanent Trust Fund position based in Washington, DC, with applications open until September 19, 2025.
This opportunity places the selected candidate at the heart of one of America’s most iconic institutions, directly supporting groundbreaking research, education, and cultural programs.
Why Trust Fund Positions Are Unique at the Smithsonian
Unlike traditional federal jobs, Trust Fund positions are supported by revenue streams such as endowments, donations, grants, contracts, and business activities. Employees in these positions are not considered part of the civil service, but they receive competitive pay and a robust benefits package, which may include:
- Health, dental, and vision insurance
- Life and accidental death coverage
- Transit and commuter benefits
- Annual and sick leave, family-friendly leave
- 403(b) retirement plan
- Discounts for Smithsonian memberships, museum stores, and restaurants
- Flexible spending accounts for health and dependent care
- Access to the Smithsonian Early Enrichment Center for childcare
Trust employees often work side by side with federal colleagues, contributing equally to the Institution’s mission.
A Role That Shapes the Future of Sponsored Projects
As Deputy Director of OSP, the selected candidate will act as the right hand to the Director, ensuring the smooth administration of sponsored projects that support Smithsonian research and public service. This leadership role requires balancing strategic vision with hands-on operational excellence, making it one of the most influential administrative positions within the Institution.
Key Responsibilities
Acting Leadership and Delegated Authority
- Step in as Acting Director during absences, exercising full authority over OSP operations
- Represent the Smithsonian in negotiations with sponsors, auditors, and federal agencies
- Oversee agreements as a delegated Contracting Officer
Strategic and Institutional Planning
- Assist in shaping long-term research administration strategies across the Institution
- Support financial oversight, budget planning, and audit preparedness
- Enhance operational systems and workflows to ensure compliance and efficiency
Stakeholder Engagement and Representation
- Build strong relationships with external funding partners and internal Smithsonian units
- Provide responsive support to investigators and administrators through tools, resources, and training
- Represent OSP in national research administration networks
Policy Development and Risk Management
- Help refine policies in alignment with evolving regulations
- Identify risk areas and implement operational safeguards
- Lead initiatives to strengthen compliance in high-value or high-profile agreements
Supervisory and Staff Development Duties
- Oversee and mentor grants and financial analysis teams
- Support recruitment and professional growth opportunities for staff
- Provide leadership on complex or sensitive projects
Qualifications Needed for Success
Applicants should bring a blend of advanced education, leadership experience, and a deep understanding of research administration. Specifically, candidates must have:
- An advanced degree from an accredited institution and five or more years of relevant experience (or equivalent education and experience)
- Proven ability to manage research administration operations in a dynamic environment
- Experience in strategic planning, forecasting funding trends, and implementing operational improvements
- Strong financial and analytical skills with knowledge of cash flow systems and policy compliance
- Familiarity with grants administration, export controls, international project management, and scholarly research projects
Candidates with foreign education must provide equivalency documentation recognized by U.S. standards.
Employment Conditions
Applicants must:
- Pass a pre-employment background check and subsequent investigation
- Complete a probationary period
- Maintain a bank account for direct deposit
- Meet all qualifications within 30 days of the closing date
This position is open to all individuals authorized to work in the United States. Proof of work eligibility is not required at the application stage. Relocation expenses are not covered.
About the Smithsonian Institution
Founded in 1846, the Smithsonian is home to 21 museums and galleries, the National Zoo and Conservation Biology Institute, and 14 research and education facilities. With more than 6,500 employees and 500 scientists, the Institution houses an estimated 157 million objects, artworks, and specimens. Its mission is simple yet profound: Inspiring generations through knowledge and discovery.
Application Process
Interested candidates should prepare a detailed resume that highlights relevant experience, both paid and unpaid. Be sure to include:
- Job titles and responsibilities
- Dates of employment (month and year)
- Average weekly hours
Applications will be reviewed after the closing date. Qualified candidates will be referred to the hiring manager for further consideration.
Equal Opportunity and Accessibility
The Smithsonian Institution is an Equal Opportunity Employer. It also provides reasonable accommodations to applicants with disabilities. Requests may be submitted to OHRTRUSTBRANCH@SI.EDU and will be evaluated on a case-by-case basis.
Closing Date: September 19, 2025. Visit the official website for more details.
This is an extraordinary opportunity to help shape the future of research administration at the Smithsonian Institution. If you are a proven leader with a passion for advancing scholarly and cultural discovery, consider applying to become the next Deputy Director of Sponsored Projects in Washington, DC.
