Workinvirtual
Location: Remote (Global)
Job Type: Full-Time
Salary: $55,000 – $85,000 USD (based on experience and executive level supported)
Also See: Account Executive 3
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About the Role: The Person Who Makes Everything Else Possible
Let me be direct with you. I’ve worked with executives for over fifteen years, and I’ve learned something important: the best ones all have one thing in common. They have someone behind the scenes who anticipates everything. Who never drops the ball. Who handles the chaos so they can focus on the big picture.
That’s where you come in.
WorkinVirtual is helping a busy executive team find a Personal Assistant who can manage the complexity of high-level professional and personal lives. This isn’t your standard “schedule meetings and answer emails” role. This is for someone who genuinely enjoys making things run smoothly. Who takes pride in being five steps ahead. Who can book international travel, coordinate with household staff, manage personal finances, and still remember their executive’s mother’s birthday.
The client I’m recruiting for is a global entrepreneur with multiple business interests, a young family, and a calendar that would make most people cry. They need someone who can bring order to the chaos and operate with complete discretion.
What You’ll Actually Do Day to Day
Let me paint you a picture of what this role looks like in practice:
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Complex calendar and inbox management. Not just scheduling, but triaging. Understanding what matters, what can wait, and what needs immediate attention. You’ll learn to think like your executive so you can make decisions without constant direction.
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Travel orchestration. International flights, multiple time zones, visas, ground transportation, accommodations—all while accounting for personal preferences and last-minute changes. If you’ve never booked a trip involving three countries and a private car service, you’ll learn fast.
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Personal errands and lifestyle management. Booking dinner reservations. Coordinating home repairs. Ordering gifts for family members. Scheduling personal appointments. The line between “professional” and “personal” doesn’t exist here—you support the whole person.
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Communication gatekeeping. Drafting emails, screening calls, and handling correspondence with the right tone and professionalism. You’ll be the first impression for many people reaching out to your executive.
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Light project work. Researching vendors, comparing options for personal purchases, helping plan events, and occasionally diving into business-related tasks when things get busy.
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Household coordination. Liaising with property managers, nannies, chefs, or other household staff to ensure everything runs smoothly on the home front.
Who You Are (Beyond the Bullet Points)
I’m looking for someone who finds satisfaction in a well-organized spreadsheet. Who gets a little thrill when a complex travel itinerary comes together perfectly. Who can handle a last-minute request at 6 PM on a Friday without losing their cool.
You’re probably the person friends and family rely on to plan things. The one who remembers birthdays and follows up when people forget commitments. You’re calm under pressure, and you’ve been told more than once that you’re “scarily organized.”
You also understand the weight of discretion. You’ll see things—personal emails, financial details, family matters—that aren’t for anyone else. That trust is the foundation of this relationship.
What You’ll Need to Succeed
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3+ years of experience supporting a busy professional, executive, or family. This could be as a Personal Assistant, Executive Assistant, or similar role. What matters is the proven ability to handle complexity.
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You should have systems. You should know how you track tasks, manage priorities, and ensure nothing falls through the cracks.
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You’ll draft emails and messages that represent your executive. Grammar matters. Tone matters. Polish matters.
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You’ll use Google Workspace or Microsoft 365, calendar tools, travel booking platforms, and potentially project management software. You don’t need to be an engineer, but you shouldn’t fear learning new tools.
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The best assistants don’t wait to be told. They see what needs doing and do it. They notice patterns. They anticipate needs.
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Supporting a global executive means things happen across time zones. You won’t be working 24/7, but you’ll need to be responsive when things come up.
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This isn’t a checkbox. It’s the entire foundation of the role. References will be checked, and trust is paramount.
What Success Looks Like After Six Months
In six months, you’ll know your executive’s preferences without being told. You’ll anticipate travel needs before they arise. You’ll have built systems that make both of your lives easier. Your executive will wonder how they ever managed without you.
In a year, you’ll be indispensable—not because you’re possessive about information, but because everything runs better when you’re involved. You’ll have earned a level of trust that allows you to operate with significant autonomy.
Why This Role Works
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You’re valued for your impact. The salary range is $55,000 – $85,000 USD, based on experience and the complexity of the executive’s life you’re supporting.
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You build a real partnership. This isn’t a transactional role. You’ll work closely with one person (and potentially their family), and that relationship can be deeply rewarding.
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You work remotely. Location doesn’t matter as long as you have reliable internet and can work roughly within US time zone overlap hours.
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You see the human side. You’re not just supporting a business—you’re supporting a person with a life, a family, and real needs. That human element makes the work meaningful.
A Quick Word on Fit
This role requires someone who enjoys being behind the scenes. If you need public recognition or constant feedback, this probably isn’t for you. The reward here isn’t applause—it’s the quiet satisfaction of knowing you made someone else’s life better.
It also requires someone who can handle ambiguity. Some days will be structured and calm. Others will be chaotic and unpredictable. You need to be able to pivot quickly and stay steady when things get messy.
Ready to Apply?
If this sounds like you—if you’re the person everyone relies on to keep things straight, and you’re ready to bring that skill to someone who will truly appreciate it—I’d love to hear from you.