Privacy Policy

Privacy Policy Effective Date: November 3, 2025 Introduction WorkInVirtual (“we,” “us,” “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you use our website (https://workinvirtual.com), utilize our services, or interact with us. Information We Collect Information You Provide

  • User Accounts: When you create an account, we collect your name, email address, password, and your chosen role (either “Candidate” or “Employer”).
  • Candidate Profiles: If you register as a Candidate, we collect the personal information you provide for your profile, which may include:
    • Your full name, professional title, and country.
    • Your profession, experience level, and desired job type.
    • A comma-separated list of your skills.
    • Links to your LinkedIn profile and personal portfolio/website.
    • Your resume file (PDF, DOC, or DOCX).
    • Your chosen privacy setting (“Public” or “Private”).
  • Employer Subscriptions: If you register as an Employer, we collect information you provide to create new candidate alerts, which includes your email address and your specific search criteria (such as keywords, skills, profession, etc.).
  • Contact Forms: When you contact us through our contact forms, we collect the information you provide, including your name, email address, and message content.

Information Automatically Collected We automatically collect certain information about your device and how you interact with our website. This information includes:

  • Device and Browser Information: IP address, browser type, operating system, device identifiers.
  • Usage Data: Pages visited, links clicked, actions taken, date and time of visits, referring websites. We also track resume view counts (anonymously) to provide statistics to Candidates.
  • Cookies and Similar Technologies: We use cookies and similar technologies to track activity on our website and hold certain information, such as your logged-in status. You can manage your cookie preferences through your browser settings.

How We Use Your Information We use your information for the following purposes:

  • Provide and Improve Services: To operate our website, provide our candidate database, resume management dashboard, and employer search tools; to personalize your experience; and to analyze user behavior to improve our website and services.
  • Fulfill Core Service Functions:
    • For Candidates: To display your profile and resume to Employers (if set to “Public”), to allow you to manage your profile on your dashboard, and to show you how many times your resume has been viewed.
    • For Employers: To allow you to search the candidate database, save candidate profiles to a personal shortlist, and manage your saved resumes.
  • Communication:
    • To send “New Candidate Alert” emails to Employers who have subscribed to specific search criteria.
    • To send you essential service-related updates (e.g., subscription confirmation).
    • To send newsletters (if you opt-in) and promotional offers (with your consent).
  • Legal Compliance: To comply with applicable laws, regulations, and legal processes, such as responding to subpoenas or court orders.
  • Security and Fraud Prevention: To protect our website and users from unauthorized access, use, or disclosure of information, including the use of reCAPTCHA on our forms.

How We Share Your Information

  • With Other Users (Employers): The core function of our service is to connect Candidates with Employers.
    • If you are a Candidate and set your profile privacy to “Public”, your entire profile (including your name, title, skills, country, portfolio links, and your resume file) is made visible to all logged-in Employer-level users.
    • If you set your profile privacy to “Private”, this information is not shared with Employers and will not appear in search results.
  • Third-Party Service Providers: We may share your information with trusted third-party service providers who assist us with essential functions. These providers are bound by confidentiality agreements and are prohibited from using your information for any purpose other than as instructed by us. These include:
    • Google Document Viewer: To embed and display resume files within our on-site resume viewer, your resume file URL is sent to Google’s service.
    • Google reCAPTCHA: To prevent spam and abuse on our registration and subscription forms.
    • Website Analytics Providers: To help us understand website usage.
    • Email Marketing Providers: To manage our newsletters and email communications.
  • Business Transfers: In the event of a merger, acquisition, or sale of all or a portion of our assets, your information may be transferred to the acquiring entity. We will provide notice before any such transfer and obtain your consent if required by law.
  • Legal Authorities: We may disclose your information to legal authorities if required to do so by law or in the good faith belief that such action is necessary to comply with legal obligations, protect and defend our rights or property, or protect the safety of our users or the public.

Your Choices and Rights You have control over the personal information you provide to us.

  • Data Access and Correction:
    • Candidates: You can access, edit, and update your profile information at any time through your “Candidate Dashboard.”
  • Privacy Controls:
    • Candidates: You can control your profile’s visibility at any time by switching your resume’s privacy setting between “Public” and “Private” on your dashboard.
  • Opt-Outs:
    • Employers: You can stop receiving “New Candidate Alert” emails by deleting the alert on your “Manage Subscriptions” page or by clicking the “unsubscribe” link included in every alert email.
    • Marketing Emails: You can opt-out of receiving marketing emails by clicking the “unsubscribe” link in any marketing email.
  • Data Deletion:
    • Candidates: You can permanently delete your resume and profile information at any time by using the “Delete” button on your “Candidate Dashboard.”
    • Employers: You can permanently delete your saved search subscriptions at any time on your “Manage Subscriptions” page.
    • Account Deletion: You can request the deletion of your entire account and associated data by contacting us at support@workinvirtual.com. We will respond to your request within a reasonable timeframe and in accordance with applicable law.

Data Security We implement appropriate technical and organizational security measures to protect your personal information from unauthorized access, use, or disclosure.

These measures include encryption, access controls, and regular security assessments. However, no method of transmission over the internet or method of electronic storage is completely secure, and we cannot guarantee absolute security.

Children’s Privacy Our website is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately. International Data Transfers We may transfer your personal information to countries outside your jurisdiction, including the United States, for processing by our third-party service providers (such as Google for reCAPTCHA and Document Viewer).

These countries may have data protection laws that differ from those in your country. When we transfer your information to other countries, we will protect that information as described in this Privacy Policy and comply with applicable legal requirements for international data transfers. “Do Not Track” Signals We do not currently respond to “Do Not Track” signals from web browsers.

California Privacy Rights If you are a California resident, you have certain rights under the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA). These rights include the right to know what personal information we collect about you, the right to delete your personal information, the right to opt-out of the “sale” or “sharing” of your personal information (as those terms are defined under CCPA), and the right to non-discrimination for exercising your CCPA rights. To exercise your CCPA rights, please contact us at support@workinvirtual.com.

Third-Party Links Our website and user-submitted profiles (e.g., LinkedIn, portfolios) may contain links to third-party websites. We are not responsible for the privacy practices or the content of those websites. We encourage you to review the privacy policies of those third parties. Changes to this Privacy Policy We may update this Privacy Policy from time to time. We will post any changes on this page and notify you of material changes by email or through prominent notices on our website. Contact Us If you have any questions or concerns about this Privacy Policy, please contact us at: support@workinvirtual.com

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