Office Administrator – Business Operations & Executive Support (Fully Remote)

Workinvirtual

Location: Remote (Global)
Job Type: Full-Time, Hourly
Salary: $22 – $35 USD per hour
Core Focus: Business Operations, Executive Support, SaaS Tool Management, Calendar Management, Process Documentation

Also See: Customer Experience Representative

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About the Role: The Operational Anchor of a Global, Remote-First Company

Are you a highly organized professional who excels at creating order, optimizing workflows, and supporting team productivity? WorkinVirtual is partnering with a rapidly scaling international company to find a meticulous Office Administrator to serve as the central pillar of their daily remote operations. This is a critical role where you will ensure the seamless functioning of a fully distributed team, enabling focus and efficiency across all departments.

You will leverage modern business productivity software and SaaS management tools to handle administrative tasks, provide high-level support to leadership, and optimize internal workflows. Your work will directly enhance team cohesion, operational clarity, and support a positive, productive company culture in a digital workspace.

Key Responsibilities: Coordinate, Manage, and Streamline

  • Provide comprehensive executive support to leadership, including managing complex calendars, scheduling cross-time-zone meetings, arranging travel, and preparing materials for high-level presentations.

  • Serve as the primary point of contact for vendors and manage the company’s portfolio of SaaS subscriptions and software licenses, ensuring cost-effectiveness, timely renewals, and optimal utilization.

  • Identify opportunities for workflow optimization within the remote environment. Develop and maintain clear Standard Operating Procedures (SOPs) for key administrative and operational tasks.

  • Act as the central communication point for the remote team. Distribute company-wide updates, manage internal newsletters, and help organize virtual team-building and culture events.

  • Assist in preparing reports, managing data within Google Workspace and Microsoft 365, and maintaining organized digital filing systems for company documents and records.

  • Play a key role in the virtual employee lifecycle, from preparing offer letters and system access for new hires to managing the logistical offboarding process.

Required Skills & Qualifications

  • 3+ years of experience in an Office Administrator, Executive Assistant, or similar administrative role, preferably in a remote or hybrid setting.

  • High proficiency with business productivity suites like Google Workspace (Gmail, Docs, Calendar) and Microsoft 365 (Outlook, Excel, Word, PowerPoint).

  • Experience managing SaaS tools, vendor relationships, and subscription-based services.

  • Exceptional organizational, time-management, and written communication skills, with a proactive approach to problem-solving.

  • Ability to handle sensitive information with discretion and work autonomously in a fast-paced, remote work environment.

  • An Associate’s or Bachelor’s degree in Business Administration or a related field is preferred.

What We Offer

  • $22 – $35 USD per hour, based on experience, location, and specific skill set.

  • Build your career from anywhere in the world with a stable internet connection.

  • Stipend for online courses, certifications, and training in business operations or specific software platforms.

  • Opportunities for advancement to roles such as Operations Manager, Executive Assistant, or Business Operations Specialist.

  • Join a collaborative, global team that values clarity, efficiency, and mutual support.

  • Core hours with some flexibility to accommodate coordination across multiple time zones.

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